Human resources management in educational institutions is a key factor in ensuring the proper functioning of the institution and the quality of teaching. From staff selection to attendance control, having the right tools can be a great help in managing HR in educational institutions effectively.
Below, we share the best practices for optimizing HR management in educational institutions—take a look!
And if you’re interested in improving other aspects of the institution, we recommend reading about the role of the admissions officer and the keys to managing projects within the institution.
Why is staff selection and HR management important in educational institutions?
Having a good staff selection and HR management process in educational institutions brings multiple benefits that should be considered.
- A well-selected teaching team ensures that motivated teachers, aligned with the institution’s philosophy, are present in the classrooms, which enhances the students’ learning experience.
- In addition, efficient human resources organization optimizes staff performance, reduces turnover, and improves the work environment.
- The digitization of these processes allows for agile, real-time information gathering, facilitating decision-making when hiring teachers for the educational institution.
Considering the benefits of good HR selection and management in educational institutions, let’s now explore some of the best practices to ensure that all processes are effective.
- Define an efficient selection process
- Ensure good onboarding and offboarding
- Have a good team organization
- Digitalize the creation of schedules
- Keep track of attendance
- Promote continuous training
If you want us to tell you everything about it directly…
Define an efficient selection process
To have a qualified teaching and administrative team, it is very important to have a clear selection process. Some essential steps include:
- Posting vacancies on digital platforms that allow you to specify the profiles being sought, the compensation, the schedules, the required skills, and all relevant information for finding candidates.
If you manage all processes in the educational institution through the economic and administrative management module of Additio App, you have a tool to post vacancies, directly connected with the institution’s website. This tool allows you to manage the entire recruitment process from start to finish, keeping track of candidates as they move through different stages.
- Defining key competencies and skills for each position, ensuring a good balance between the competencies and skills already present in the institution. To keep track of these skills, Additio App offers the possibility to indicate the current skills and competencies of teachers already working at the institution. This helps to better define the job positions that are looking for new candidates.
- Conducting interviews to assess each candidate’s fit and suitability for the position. Interviews should be prepared in advance, assess both pedagogical skills and soft skills, and include references regarding the candidate’s previous teaching experience. Additionally, it is essential to inform candidates about their progress and evolution through the stages until the final hiring.
Ensure good onboarding and offboarding
Ensure good onboarding and offboarding A good onboarding plan helps new teachers and staff integrate quickly into the educational institution. This plan should be well-structured, with a clear distribution of responsibilities. Some aspects that should be included are the following:
- Setting up materials and IT tools, ensuring that new teachers have access to digital platforms like Additio App.
- Internal training, including sessions on the institution’s culture and values, pedagogical methodologies, and digital tools.
- Assigning a mentor or tutor to help the new teacher integrate into the team and the institution’s dynamics.
At Additio App, we offer the possibility to create fully customizable onboarding and offboarding plans, with clear information about responsibilities. Additionally, you can create as many as you want, whether by departments, by educational institution (in the case of educational networks), etc.
Just as we mentioned in onboarding plans, a structured offboarding process guarantees a smooth transition of responsibilities. This ensures that no relevant information is lost and that work continues seamlessly.
Have a good team organization
Another essential step to improving HR management in educational institutions is always having a structured scheme of the institution’s departments. If we have this information clear and accessible, it facilitates the distribution of responsibilities and internal communication.
It’s key to have information on the institution’s general organizational chart (for both teaching staff and administrative staff), as well as information on each department, with all supervisors and subordinates.
Digitalize the creation of schedules
Assigning schedules in an educational institution can be a challenge. To avoid overloading teachers and ensure a balanced schedule allocation, it is advisable to use digital tools that assist in this process.
The AI-based schedule generation tool from Additio App uses a unique algorithm to optimize the allocation of classes, teaching staff, and spaces.
This allows the educational institution to save time, avoid errors in creating schedules, prevent overloading teachers, and ensure balance in their assignments.
Keep track of attendance
It is also essential to track the attendance of teachers and administrative staff at the educational institution. However, doing this manually can lead to errors and overload the person responsible for monitoring it.
Therefore, implementing a digital attendance tracking system helps control the working hours of teachers and other staff at the institution.
Additio App allows teachers to clock in quickly and easily, using their own credentials, and generate detailed reports about their attendance, which can be filtered by month, employee, or any other relevant information.
Promote continuous training
Lastly, a good practice in HR management in educational institutions is to offer continuous training opportunities. The educational sector is constantly evolving, with new educational laws, methodologies, and tools. Therefore, it is crucial for teachers and staff to stay up to date, which will also improve the quality of teaching.
Some strategies to promote continuous training include:
- Conducting internal training on digital tools and innovative methodologies.
- Encouraging participation in educational conferences.
- Providing access to digital learning resources.
Did you know the importance of taking care of all steps in HR management in educational institutions?
From staff selection to internal training, through avoiding overloading teachers and creating a good organizational chart, there are many practices to consider when managing HR in educational institutions.
If you also want to optimize each of these phases, request your demo and an educational consultant will help you define how Additio App can assist you in improving HR management at your educational institution.
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